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Hebron seeking bids for fire station upgrade

HEBRON – Village Council members, by a 5-1 vote Wednesday night, directed JBA Architects of Newark to seek bids for an addition and renovation of the Hebron Fire Station on Basin Street.

Architect Greg Cotterman told council members that the construction documents are 99 percent complete. Plans call for a 6,500 sq. ft. addition on the north side of existing fire station for living quarters, a new kitchen, office and two equipment bays. The existing 6,200 sq. ft. building would be upgraded with the current living quarters turned into a meeting room. The entire building would be reroofed.

Cotterman estimated the cost for the base project at $1,498,312 or $117.70 per square foot. The bid will also include five alternates:

• Add a sprinkler system – estimated cost of $97,000. A sprinkler is not required, but it would reduce insurance costs, Cotterman said.

• Remove and replace the concrete apron in front of the existing equipment bays – estimated cost of $17,000.

• Add a concrete apron in front of the rest of the existing fire station – estimated cost of $40,000.

• Add a standby generator to power the entire station – estimated cost of $46,000.

• Replace the specified metal roof with shingles – estimated savings of $81,000. Cotterman said 30-year warranty shingles are available which matches the typical life a metal roof.

If all alternatives are included, the estimated project cost becomes $1,617,312 or $127.05 per square foot. Cotterman recommended a 5 percent contingency at this point which adds $59,932 for an estimated total of $1,677,244.

Cotterman asked council’s approval to seek bids citing “bid favorability” at this time of year as contractors aggressively seek their first project of the construction season. “You can reject any and all bids,” he added. He proposed setting a bid opening for 1 p.m. on March 13 with a Feb. 27 pre-bid meeting at the fire station. Once the actual costs are known, he said, council members could then make the decision to proceed or not.

“We never anticipated this type of expenditure,” council member Annelle Porter said. She wanted council to explore financing options in more detail before seeking bids.

“We have to know what the numbers are,” Mayor Clifford Mason responded. “We don’t have the specifics of what this will cost. It is not a bad thing if this goes out and we can’t afford it.”

Porter voted “no” on council member Jim Friend’s motion to authorize JBA seek bids. The village’s share from EMS billing revenue which has been set aside for capital expenditures now totals $562,231. All or a portion of it could be used for the fire station project.

In other business, Fire Chief Randy Weekly thanked council members for taking the next step and seeking bids. “This is an opportune time to go out for bids,” he said.

In his report, Police Chief James Dean asked council to move ahead and approve the purchase of a new Dodge Charger cruiser. Two weeks ago, Lt. Larry Brooks told council that the department’s 2007 Ford Crown Victoria has more than 80,000 miles on it and repairs are becoming costly. He added that Ford has dropped the Crown Victoria and after an evaluation the department selected the Dodge Charger cruiser package as the best fit. Both Heath Police and the Licking County Sheriff’s Office are now buying Dodge Chargers.

The cost off the State of Ohio bid list is $31,288 for a fully equipped cruiser. Brooks explained that the next two or three cruisers will also cost about $10,000 more each than the recent Crown Victoria cruisers because they must be purchased fully equipped. Once a new Charger is replacing a retired one, he explained, the cost will drop because the accessories can be moved from the old one to the new one. That equipment exchange allowed the department to buy basic Crown Victoria’s at a considerable savings.

Council members unanimously agreed to purchase a Dodge Charger cruiser for $ 31,288. Delivery will be in three to four months. Council members also unanimously asked Mason to declare the 2007 Crown Victoria surplus and in another resolution agreed to sell it to the Village of Buckeye Lake for $3,000.

Personnel Committee chair Bob Gilbert said the first round of interviews for the fiscal officer vacancy have been completed. Five candidates were interviewed and three of them will be interviewed in the second and final round. Five candidates will be interviewed in the first round for the village administrator vacancy. One interview has been done and they all will be done by Feb. 16.

In his report, Mason said he and Community Development Coordinator Andie Myers met Monday with ATEX Express Pipeline project representatives. The proposed 16-inch high pressure ethane pipeline will cross Evans Park just east of the AEP substation, cross under Refugee Road and then US 40 on the western edge of the village. Mason said the representatives offered to meet with council to describe the now fast track project and answer questions.

Council combined committees meeting is set for 6 p.m. on Monday, Feb. 16 in council chambers. The next regular council meeting will be at 7:30 p.m. on Wednesday, Feb. 22.

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